Meeting Rooms
Activity Room
The Activity room of the Donnellson Public Library is available for library classes, children’s programs, after school activities, and meetings of library organizations, such as the Writer’s Bloc, Friends of Donnellson Public Library and the Board of Trustees. If the room is not in use for these activities, patrons are welcome to use it for informal gatherings, classes, studying, etc.
If groups outside of the library organization wish to use the meeting space, they should schedule the meeting with the library director at the director’s discretion. The room is available during library business hours, Monday – Friday 11:30 am -7:30 pm, and Saturday 10:00 am – 3:30 pm. No after-hours use of the room without approval.
Organizations allowed to schedule the meeting space include those that benefit the community, such as city meetings, volunteer meetings for local events or festivals, community improvement projects, etc. Examples of other approved uses of the activity room would be for educational meetings, genealogy meetings, stitching clubs, scouts, gardening clubs, exercise classes, art classes, etc. Businesses seeking employees, authors doing book signings, or those offering a needed class or service to the community will be able to use the room, with permission from the Library Director and the Board of Trustees. Individual family gatherings, such as reunions, showers, or birthday parties are not allowed to use the activity room. Political, religious groups, etc. will not be allowed use of the activity room.
A coffeemaker can be available for groups with a freewill donation to the front desk. Outside food and drink are allowed. No alcohol will be permitted at any time on the premises. Anyone using the activity room will be responsible for cleaning, stacking chairs, etc. after use.
Library Activity Room Use Policy
Agreement and Rules
Use of Meeting Room.
The use of any Library meeting room is subject to the terms and conditions of this "Meeting Room Agreement." The use of any Library meeting room is also subject to all governmental laws, ordinances, regulations as well as the “Library Meeting and Study Room Policy" and all Library rules. Library rules applicable to Library buildings and meeting rooms include but are not limited to the following:
a) No alcohol, controlled substance or tobacco use is permitted on or about any Library property;
b) No solicitation or gambling on Library property;
c) Fireworks, explosives, highly flammable candles and aerosol sprays are prohibited;
d) Attendees cannot exceed stated room capacity;
e) Users who misrepresent an event or affiliation to avoid compliance with these policies or with the general policies of the Library may have reservation privileges suspended and may incur additional fees or charges;
f) All meetings must end 15 minutes before the library closes. Library premises must be vacated when the building closes.
User will use best efforts to obtain compliance by all persons involved with or attending any meeting under this Agreement. Library reserves the right to enter any facility or meeting room on Library business at any time when deemed reasonably necessary by the Library.
Activity must stay within the time allotted.
Children must be supervised at all times
Please be respectful of the noise level. Shut the door if needed.
Please clean up after yourself:
Leave the space the way you found it.
Wipe tables that were used, if needed.
If further cleaning is needed, ask the librarian on duty for supplies.
My group will adhere to the Donnellson Library Activity Room Use Policy.
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Responsible party signature: Date received: